Google+Apps

This page is a compilation of help documentation from Google.

There are different ways of getting started using Google documents: you can create a new online document, you can upload an existing one, or you can use a template from our templates gallery.

Creating and saving a document
To create a new document, go to your [|Docs list], click the **Create new** drop-down menu, and select **Document**. As you're working on your document, click the **Save** button in the top right corner of the document, enter a name for the document in the window that appears, and click **OK**. Then, you'll see your document in your Docs list.

To save a local copy of a document, you can download it to your computer. To do this, open your document, click the **File** menu and point your mouse to the **Download as** option. You'll see these file types: HTML (zipped), RTF, Word, Open Office, PDF, and plain text. Select a file type and click **OK** in the browser window that appears.

Uploading a document
You can upload existing documents to Google documents at any time. Here's how:
 * 1) Click the **Upload** button at the top of the sidebar in your Docs list page.
 * 2) Click **Browse** and select the document.
 * 3) Click **Open**.
 * 4) Click **Upload File**. The uploaded file appears in your Docs list.
 * File types you can upload: .html .txt, .odt, .rtf, and Miscrosoft Word
 * Size limits: Each document can be up to 1MB, plus up to 2MB per embedded image.

Using the templates gallery
If you want to quickly create a document, you can pick one of the templates in our [|templates gallery]. Each template has standard text that you can replace with your own, and preset formatting that you can reuse. Learn more in [|the templates gallery section of our help center].

Use the menus in the toolbar to change the font or the text size in your document. Simply select the text you'd like to change and click either the font menu, which lists **Arial** as the default font, or the text-size drop-down menu, set to **11pt** by default. Choose a new font or text size, and the changes are applied to the selected text. Arial and Times New Roman appear as options in the font menu only if you have these fonts installed on your computer. If you'd like to change the spacing of the document, click the line spacing button on the far-right of the toolbar. Then, select an option from the menu.

Inserting images
You can enhance your document by inserting an image. Here's how:
 * 1) Click the **Insert** drop-down menu from the toolbar and select **Image**.
 * 2) Depending on what image you'd like to add to the document, click **Upload**, **URL**, or **Google Image Search**, and follow these instructions:
 * **Upload**: Choose an image from your computer and click the **Upload** button.
 * **URL**: Type the URL of a an image from the Web and click **Select**.
 * **Google Image Search**: Enter a search term to find an image using Google Image Search, and click **Search images.** Once you've found what you were looking for, click the image and the **Select** button.

Adding comments
Comments are a handy way of adding notes to your regular document text and are visible to viewers and collaborators. These can be invaluable for communicating with collaborators about specific parts of the document, as well as making notes about changes you've made or would like to make. When you publish your document as a webpage or print it, the comments will disappear. To add a comment to your document, follow these instructions: > You can also use the keyboard shortcut Ctrl+Alt+M (Cmd+Option+ M for Mac) to insert a comment. To delete a comment, simply click the trash icon in the comment box.
 * 1) Place your cursor where you'd like your comment to appear.
 * 2) Click the **Insert** drop-down menu.
 * 3) Select the **Comment** icon. [[image:http://www.google.com/help/hc/images/docs_143298_insert_comment.gif caption="insert comment"]]
 * 1) Type your comment in the box that appears to the right of the document. Your username appears by default in the comment.

Inserting links
If you want to insert a link to a website or an online document as a reference, follow these steps:
 * 1) Click anywhere in your document where you'd like the link to appear.
 * 2) Click the  **Insert** drop-down menu and select **Link****...**, or click the link icon in the toolbar. The 'Edit Link' window appears. [[image:http://www.google.com/help/hc/images/docs_143215b_edit_link.gif caption="edit link"]]
 * 3) Type the text you'd like to be displayed as the link (if you selected specific text, it will already appear in the 'Text to display' field). Leave this field blank if you want the full link to be displayed in your document.
 * 4) Select either 'Web address' or 'Email address.'
 * 5) Enter a URL (or an email address if you selected 'Email address') in the second text box.
 * 6) Click **OK**.

Sharing your document
Now that you've created your Google document, you can share it with your friends, family, or coworkers. You can do this from your Docs list or directly from the document. Then follow these instructions: In the 'Sharing settings' dialog, you can also see who has access to your document, change how much access people have, [|remove editors and viewers], and [|change your document's visibility option].
 * From the [|Docs list], select the checkbox next to the document you want to share (you can also select multiple documents), and click the **Share** drop-down menu in the toolbar. Then, select 'Sharing settings.'
 * From your document, click the **Share** drop-down menu in the top right corner of the page.
 * 1) At the bottom of the 'Sharing settings' window, under 'Add people,' type the email addresses of people you want to share your document with. You can add a single person or [|a mailing list]. You can also [|choose from a list of your contacts].
 * 2) To the right of the list of names, select 'Can view' or 'Can edit' from the drop-down menu.
 * 3) If you'd like to add a message to your invitation, enter some text and click **Share**. To skip sending an invitation, deselect the option 'Send email notifications (recommended).' Your collaborators and viewers will still be able to access the document from their Docs lists, but won't receive an email invitation.
 * You can explicitly share your document with up to 200 combined viewers and collaborators; however, if you publish your document, anyone will be able to access it.
 * Up to 10 people may simultaneously edit and/or view a document.

Revision history
While you and your collaborators are editing a document, you can keep track of changes (and of the person who made them), and even revert to an older version by using 'Revision history.' If you change your mind about the most recent edits you or your collaborators made to the document, simply revert to an older version. Here's how: Your document is reset to the version you selected. Now, when your collaborators view this document, they'll see the version you selected. To go back to working with the latest version of your document, go to the revision history and click **Newer** until you find the latest version.
 * 1) From your document, click **File** > **See revision history**. [[image:http://www.google.com/help/hc/images/docs_143299_revision_history_en.gif caption="revision history"]]
 * 2) Click the drop-down menu with the date and username, and select an option. If you select the wrong one, you can click **Older** or **Newer** until you find the version you want.
 * 1) Click the drop-down menu with the different revisions, and click **Older** or **Newer** if needed, until you find the version you want.
 * 2) Click **Revert to this one**.

Publishing
Once you're done creating and editing your document, you can publish it to a webpage. Just click the **Share** drop-down menu on the top right and choose **Publish as webpage**. Then, click **Publish now**. You can send your document's web address to your friends, colleagues, and family, and they can enter it in their browser address bar to view your document. Even after you publish your documents, they won't appear in the Google search index; however, other search engines may potentially index published documents.

Printing
If you want a hard copy of your document, you can print it from a PDF or download it as an HTML file. Here's how you can print directly from a PDF: If you'd like to add page numbers to your document before printing it, select **Print settings...** from the **File** menu and choose where you'd like the page number to appear. Once you've changed the settings, click **Print** at the bottom of the window. A PDF with a print dialog box appears. To download the document as an HTML file, follow these steps:
 * 1) From within the document you'd like to print, select **File** > **Print**.
 * 1) A PDF appears with the print dialog box ready for printing.
 * 1) From within your document, select **File** > **Download as...** > **HTML (zipped)**.
 * 2) Find the downloaded file in your computer, unzip it, then select the file and click **Open**.